Privacy Policy
Last updated: October 4, 2026
The National Pan-Hellenic Council (NPHC) respects your privacy. This Privacy Policy explains how information may be collected, used, disclosed, and protected when you use the NPHC National Leadership Conference website, conference registration services, conference forms, and related digital services.
Information We Collect
We may collect information you provide directly, including your name, email address, telephone number, organization, council or chapter affiliation, registration and attendee information, signatures and acknowledgments, sponsorship or exhibitor information, uploaded documents or artwork, and other information you submit through conference forms.
When payments are required, payment information may be processed by third-party payment providers. NPHC does not necessarily receive or store your complete payment-card information.
We may also collect technical information automatically, such as IP address, browser and device information, pages visited, referral information, cookies, and similar usage data used to operate, secure, and improve the website.
How We Use Information
Information may be used to process registrations, administer conference participation, communicate conference updates, provide attendee services, manage sponsors, vendors and exhibitors, process or reconcile payments, respond to inquiries, support conference operations, maintain security, improve our services, and comply with applicable legal obligations.
Conference App and Digital Services
The conference may offer a mobile application and related attendee services. Depending on the features you use, those services may process account and profile information, push-notification information, schedules and favorites, QR-based check-in information, evaluations, attendee networking information, messages, and resources you access or download. Additional app-specific privacy terms may apply.
How Information May Be Shared
We may share information with authorized NPHC personnel, conference organizers, service providers, venues, technology providers, payment processors, and other parties when reasonably necessary to operate the conference and provide requested services. We may also disclose information when required by law, to protect rights or safety, or in connection with organizational or service-provider changes. We do not sell personal information for monetary consideration.
Cookies, Analytics and Third-Party Services
The website may use cookies, analytics, embedded content, forms, payment services, email services, and other third-party technologies. Those providers may collect information according to their own privacy policies. You can control certain cookies through your browser settings and any cookie controls made available on the website.
Data Retention
We retain personal information for as long as reasonably necessary for conference administration, recordkeeping, security, legal and operational purposes. Certain conference form entries may be subject to configured retention periods. Information may be retained longer when required by law or legitimate organizational needs.
Photography and Media
Conference activities may be photographed, recorded, or otherwise documented. Use of conference-related photography and media is also governed by applicable conference policies and acknowledgments.
Data Security
We use reasonable administrative and technical safeguards intended to protect information. No website, electronic transmission, or storage system can be guaranteed to be completely secure.
Your Choices and Requests
You may contact NPHC regarding questions about personal information, corrections, privacy requests, or conference communications. Certain requests may be subject to identity verification, legal requirements, and recordkeeping obligations.
Children’s Privacy
The conference website and services are not intended to knowingly collect personal information from children except where participation is authorized and appropriately administered. If you believe information concerning a child has been submitted improperly, please contact us.
Links to Other Websites
Our website may link to third-party websites and services. NPHC is not responsible for the privacy practices or content of those third parties.
Changes to This Policy
We may update this Privacy Policy periodically. The revised policy will be posted on this page with an updated effective date.
Contact Us
For privacy questions or requests regarding the NPHC National Leadership Conference, please use the conference contact information provided on this website.